Productivity Tips. Apps I use to stay organized.

I wouldn’t consider myself type A.

Heck, most of my life I spent “going with the flow” and “taking things as they come”.

While I am still super easy going, there are aspects of my lifestyle that are deeply rooted in structure, planning and schedules.

In 2013 I had my beautiful son. He changed my life (as any parent knows) in every way imaginable. I went from a bartender to mother and life was just different. After having my son I decided I wanted to make a huge change to my health and fitness. As someone who grew up with a Mom who neglected her health I wanted to make it a priority.

Losing 65 pounds and maintaining a healthy weight didn’t go without planning and preparation.

I prepped my meals and planned my workouts in advanced. Without some structure I don’t think I would have been able to achieve my transformation. Now as a six figure business owner, wife, mother and fitness influencer life is “busy”. In my business planning is everything. I schedule when workouts are filmed, edited and uploaded.

Client calls and meetings are booked in advanced. Without my schedule I would lose my shit.

My advice—Schedule your workouts when you have the most time and energy to get them done. There is no requirement to workout in the morning Monday through Friday. If a few weekday evenings and a weekend workout is best for your schedule, put it in your calendar. Your workouts should be schedule like important meetings with your boss, you are the boss. Bosses don’t cancel.

Planning is also my #1 tool when it comes to healthy eating. A few times per week I plan, prep and pack my meals to have on hand as the week goes on. Healthy eating doesn’t have to be bland or boring. It will however require some planning. If you work full time out of your home, having meals packed is essential to staying on track. If you are at home, making healthy meals accessible is still important. Sit down and plan out the meals you will need both in and out of you home, then shop accordingly.


DIGITAL

Siri + Google calendar are tools I use daily to keep track of the important details of my lifestyle and business planning. Each appointment or reminder that comes up through the day is put directly in to my google calendar. These digital tools allow me to track things that would either be: 1. written in a bulky planner, 2. forgotten, 3. or would overwhelm me trying to organize and remember.

“Siri, remind me to call____”

“Siri add a meeting with_____ at 9am on Thursday.”

Siri is my personal assistant. I joke that if I don’t add it to my calendar it doesn’t exist. But really in the day and age, my digital calendar is my life.

My Google Calendar is also integrated with my phone call booking system Acuity. Any time a client needs to book a call they are able to do so in this system, (without me having to check my availability.) I check my Google calendar daily to see what calls, appointments and events are on my schedule.

ANALOG

My personal journal, planner and bullet journal are tools I consider my “ride or dies.” These tools are where I dump daily to-do lists. They are also the space where I build and cultivate my programs. I have used a journal almost daily since the third grade and they will always have a special place for me. I find writing out ideas on paper to be so powerful. It’s too easy to become distracted by notifications and apps on a computer or phone. When I want to concentrate and formulate ideas it happens with pen and paper.




 

So what is a bullet journal?

Bullet journaling created by Ryder Carroll, a New York-based designer, set out to tackle this head on from his notebook. In the early 2000’s, Ryder developed the Bullet Journal, an analog system designed to be a to-do list, diary, notebook, and sketchbook. My favorite aspect is the ability to organize your entries with the index.

1. Rapid logging – a system of taking notes very quickly using page numbers, titles, and different bullet icons to distinguish steps you have taken with tasks.

2. Modules – allow you to organize the notes you are taking in different ways. There is a page at the beginning where you add the titles for all your entries so you can very quickly refer to them later.

3. Monthly log – a calendar and monthly task list.

4. Migration – transferring over only the most relevant pieces from one week or month to the next.